With UKG Document Manager, HR departments can actively manage documents. This includes the generation of documents and the archiving, accessing, distribution and deletion of personnel files. The data are stored in a central and secure location that is accessible from every device, anywhere and anytime.
Centralised and digital employee dossier
Easy generation of documents
Secure sharing of documents
Easy management of safekeeping periods
Electronic mailbox for employees
HR generates documents every single day. These are often the result of a process and usually end up in the employee's personnel file. But paper not only requires a lot of space - accessing paper records also entails a lot of red tape and administrative effort. This is no longer in keeping with the times. UKG Document Manager offers modern options for the generation and filing of documents as well as flexible and location-independent access. UKG Document Manager enables you to destroy all your paper records and to only work electronically going forward.
Generate, manage, store and back up all documents concerning your employees in a centralised employee dossier. Advanced search functions that cover the whole archive simplify repeat control tasks. Underlying rules automatically ensure compliance with legal safekeeping periods. This ensures global compliance with statutory and regulatory provisions.
Produce simple as well as complex documents using data from workflows or master data from one of your HR information systems. Employment contracts and other HR documents are generated with just a few clicks and can be sent directly to a digital signature workflow, filed in the digital employee dossier, or delivered to the electronic mailbox. Document templates are created or adjusted by you – very easy to do with your text editing software.
Salary statements and other documents have to be sent to employees every month. Send HR documents to the electronic mailbox with just a few clicks. Employees benefit from lifelong and free access to their mailbox. They can also use this mailbox to store their own documents and share them with third parties.
Print the document, wait many days for signatures, and then scan the document again. To get rid of such disruption and inefficiency, employee file management offers standardised integration with DocuSign and Adobe Sign. Sign documents within seconds with just a few clicks. You can then even archive the document yourself in the employee dossier.
Thanks to UKG People Assist, Helvetia has a digital HR hub and thus benefits from smooth communication between employees and HR.
Bachem AG received a completely new HR-IT landscape. HR and employees benefit from modern recruiting, professional master data management and employee-friendly workflow & ticketing.