Products affected:

• Personio

Key Points at a Glance

• The Personio Assistant now accesses Confluence and Google Drive.
• Managers gain greater insight into remuneration data, and HR can analyse Payroll information more easily.
• Personio simplifies the management of access rights.
• New features support data protection-compliant document management.
• Time tracking can now be configured flexibly for individual employee groups.
• Personio has announced the introduction of qualified electronic signatures directly within the platform.

More Knowledge at the Touch of a Button with the Personio Assistant

The Personio Assistant can now access content from Confluence and Google Drive. Employees can ask questions directly in the Assistant and receive answers based on approved policies, processes or documentation. At the same time, Personio provides a link to the relevant source. Existing permissions remain unchanged at all times.

This allows employees to find relevant information more quickly and removes the need to switch between different systems.

Manage Documents More Easily and Securely

Personio is expanding its document retention management capabilities. In future, organisations will be able to define retention rules for each document category. The system automatically shows which documents should be reviewed or deleted. All deletion processes are documented in the audit trail for full traceability.

This makes it easier to reliably comply with internal guidelines and data protection requirements.

Greater Transparency in Remuneration and Payroll

Personio is also continuing to expand its Payroll functionality. Managers can now see where employees are positioned within the defined salary band. In addition, standard reports are available to support HR in meeting legal requirements regarding pay transparency.

This provides a clearer overview and facilitates well-informed remuneration decisions.

Centralised Management of Access Rights

Personio is further developing the management of access rights. Organisations gain a centralised overview of all permissions across their organisation.Organisations with multiple subsidiaries, in particular, benefit from simpler management and greater transparency.

This makes it easier to track and efficiently manage access rights.

Making Time Tracking More Flexible

Time tracking can now be configured separately for each employee group. Companies can determine individually which groups use which time-tracking method. Employees only see the options relevant to them.

This makes it easier to accommodate different working models within an organisation.

Qualified Electronic Signatures Coming to Personio

In partnership with DocuSign, Personio is expanding its signature process. In future, qualified electronic signatures (QES) will be available directly in Personio. This makes Personio the first European HRIS provider to support all three eIDAS signature types within a single platform.

Documents subject to strict legal requirements can therefore be signed entirely digitally in future.

We are particularly excited about this new feature. It complements the existing signature process effectively and makes digital document management even more powerful.

Our Conclusion

The Personio Updates in the Second Quarter of 2026 pursue a clear objective. They simplify day-to-day work for HR and make processes more transparent.

The Personio Assistant stands out in particular. By integrating Confluence and Google Drive, existing organisational knowledge can be accessed directly within Personio. Employees can find information more quickly, while HR reduces search effort.

The new features relating to Payroll, permissions, data retention and time tracking also contribute to more efficient processes and a better user experience.

With the announced integration of qualified electronic signatures, Personio is consistently expanding its platform. In future, companies will be able to sign even more documents fully digitally and in a legally compliant manner directly from Personio.

Would you like to know which Personio updates are particularly relevant to your business? As a Personio Partner, we would be happy to advise you and show you how to use the new features effectively in your day-to-day HR activities.