HR document management with aemplic

An HR solution must do more than simply store documents. It must integrate with HR processes, ensure data protection and deliver consistent, legally compliant results.

aemplic is designed precisely for this: you can automatically generate documents directly from HR systems, work with standardised templates and meet compliance requirements – efficiently and in a standardised manner.

aemplic document management was developed specifically for the SAP ecosystem. Because the aemplic solution has been configured on the SAP Business Technology Platform (BTP), it integrates much more deeply with SAP SuccessFactors and SAP HCM than other document management solutions. This enables document creation based on specific dates without the need for additional interfaces. Furthermore, built-in AI not only automatically classifies documents but also translates and displays them in a wide variety of languages.

Digital document management in HR is often underestimated – yet it is a key component of efficient HR administration.

It is important to recognise that this is not just about the digitalisation of personnel files or creating documents, but also about the underlying processes. Documents must be requested, passed through approval workflows and ultimately made available to the right people – such as employees or line managers.

To ease the burden on HR and free up more time for people-centred tasks, these workflows should also be taken into account during the Digitalisation process and, where possible, automated.

Yes. Employees can access their digital file or payslip via a smartphone or tablet.

We recommend using the desktop version for creating documents.

Yes, with aemplic Payslip Box Plus, employees can access their payslips using either a work or personal email address. This allows you to reach employees on the front line or those without access to a work email account. 

Yes. You can freely define the folder structure of the Personnel file – or draw on our tried-and-tested best practices to make Implementation easier.

You can easily create document templates in Microsoft Word and import them into the aemplic Document Builder. They can then be further edited in aemplic and reused as often as you like.

Thanks to SAP integration, master data is automatically imported – this reduces manual work to a minimum.

Yes. aemplic Document Management supports barcode scenarios for the automatic allocation and sorting of documents. In addition, the Intelligent Classification Service classifies the documents automatically.

aemplic Document Management was developed for the SAP Business Technology Platform (BTP). The solution can therefore be seamlessly integrated with SAP SuccessFactors, SAP HCM or a hybrid combination of both systems.

aemplic is flexible and scalable – and is therefore successfully used by companies with as few as 100 employees as well as those with 100,000 employees.

The solution was developed on the SAP Business Technology Platform (BTP) and is particularly suitable for organisations that use, or are planning to use, SAP SuccessFactors or SAP HCM. Thanks to their shared technological foundation, these systems can be deeply integrated: data can be transferred in real time, the user interface is familiar, and SAP’s security and data protection standards are already accepted in many organisations – a major advantage for IT, security and compliance.

Centric is now known as aemplic. The existing HR document management solutions will continue to be marketed under the aemplic brand.