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dormakaba jay cloud

dormakaba jay cloud

Digitalize your security systems and control them directly via SuccessFactors Employee Central

dormakaba jay cloud

Times of high security and efficiency requirements demand modern and reliable security systems. With dormakaba jay cloud, access authorizations are adapted to job changes automatically and dynamically to the employees. Time bookings recorded on terminals can be transferred directly to the SuccessFactors timesheet, where they can be displayed. A professional time-recording system provides for more transparency regarding working hours, thereby making your employees happier.

A digital and dynamic security system with data imports into the SuccessFactors timesheet

The dormakaba jay cloud solution arose from a collaboration between the dormakaba group and SAP, and constitutes a further step forward in the digitalization of modern locking systems. As a SaaS application, dormakaba jay cloud can link time-recording terminals to the Internet, so that access to buildings and protected areas of the company can be controlled from SuccessFactors. Data booked into terminals can be forwarded to the SuccessFactors Employee Central timesheet, where it can be used for the precise calculation of staff pay.

IOT makes it possible

The device level (terminals, badges, etc.) is linked with the organizational level (SuccessFactors) via an IoT platform (SAP Leonardo) and the SAP cloud platform, therefore making it possible to manage physical access rights directly from SAP SuccessFactors Employee Central. The familiar SAP interface (Fiori) also guarantees its user friendliness. The result is a safe and dynamic security system that is easy to-control.


By linking with Employee Central , access rights can be directly allocated to the roles of employees within the company. When employees change roles, they are automatically granted the necessary access rights. This ensures that access rights are always up to date, thus increasing control and security in the company.

As an open and modular system, third-party systems, such as visitor management, alarm systems or building-information systems, can also be integrated as needed.



Time recording

The option of IoT integration of devices means no new hardware acquisitions are necessary, so terminal systems can continue to operate as normal. The booking data collected at the terminals is displayed in the SuccessFactors timesheet. This makes it simple and intuitive for employees to use, increasing transparency and therefore employee satisfaction when it comes to time recording. The ability to use SuccessFactors workflows or the mobile app can make time management even easier.

 Key points in brief:

  • Efficient time recording with little administration work
  • Terminal functions: arriving, leaving (with reason), breaks, time types, balance queries, corrections
  • Reporting of hours / booking list
  • Integration and secure communication of terminals using the SAP Leonardo IoT platform
  • Time pairings based on recorded time events (start, end, exchange, auto-start/end)
  • Immediate reconciliation and transfer to the SF EC timesheet
  • Automatic recalculation
  • Recalculation of time pairs for offline bookings or corrections
  • Automatic logout (if an employee has forgotten to clock out)
  • Blocking of double bookings


Potential application variants

There are three different ways to use the jay cloud: First, you can use jay cloud for access management and thus control access permissions exclusively via SuccessFactors; second, you can leave out access management and use only the integration of the time bookings from terminals into the SuccessFactors timesheet; third, you can combine these two functionalities.

Do have any questions?

Mr. Martin Bisang looks forward to hearing from you and will be happy to answer your questions.


  • Direct integration into SAP SuccessFactors Employee Central
  • Position-dependent and dynamic control of access authorizations
  • Automatic time recording simplifies the entire time-management system for employ
  • Always up-to-date data creates more certainty and transparency
  • Lower Costs because of reduced requirement for maintenance and support
  • Easy integration with the entire dormakaba product range via the IoT platform SA
  • User-friendly and customizable web interface for administration
  • Option for various extensions with third-party systems

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